> ## Documentation Index
> Fetch the complete documentation index at: https://help.culture-vibe.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Anonymity and privacy

> Understand personal invitations, demographics, thresholds, and aggregate reporting.

Culture Vibe uses access controls and anonymity thresholds to reduce the risk of exposing individual responses.

## Personal invitations

A personal invitation lets the system know whether an employee has a pending or completed response opportunity. It supports delivery and reminder management. Reporting should still follow the survey’s stated privacy design.

## Demographics

Demographic fields support group analysis. They can also make a response easier to infer when a group is very small, which is why thresholds matter.

## Anonymity threshold

A result is hidden when the relevant response count is below the configured minimum. The threshold applies to segmented reporting and may affect heatmaps, filters, and pulse snapshots.

```mermaid theme={null}
flowchart TD
    R["Responses collected for a segment"] --> Q{"Response count at or above<br/>the configured minimum?"}
    Q -->|"Yes"| SHOW["Segment results shown<br/>heatmaps, filters, pulse snapshots"]
    Q -->|"No"| HIDE["Segment results hidden<br/>responses still counted in the totals"]
    SHOW --> CM["Written comments become readable"]
    CM --> WARN["A threshold cannot remove identifying details<br/>a participant typed into a comment"]
```

A hidden segment is not a lost segment. The responses still count toward the
totals; only the breakdown is withheld.

## Written comments

Comments can contain names, events, or wording that identifies the author. Participants should avoid unnecessary identifying details, and report readers should handle comments carefully.

<Warning>
  No technical threshold can remove identifying details that a participant writes directly into a comment.
</Warning>

<AccordionGroup>
  <Accordion title="Can an administrator see whether I completed the survey?">
    For personal invitations, authorized organizers may see invitation completion status. That is different from displaying an individual’s answers in aggregate reporting.
  </Accordion>

  <Accordion title="Why can’t I see my small team’s score?">
    The response count is below the privacy threshold. Combine groups or collect more responses rather than attempting to identify individuals.
  </Accordion>

  <Accordion title="Are exports sensitive?">
    Yes. Store and share exports only through approved company channels.
  </Accordion>
</AccordionGroup>