> ## Documentation Index
> Fetch the complete documentation index at: https://help.culture-vibe.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage employees and import a CSV

> Build and maintain the roster used for invitations, audiences, and reporting.

The employee roster supports personal invitations, audience selection, demographics, and pulse unsubscribe preferences.

<Warning>
  An employee record is a survey-participant record, not a dashboard user. Adding or importing an employee does not grant Culture Vibe dashboard access. To give someone dashboard access, invite them from **Team** and assign a workspace role. See [Team access and roles](/en/workspace/roles).
</Warning>

## Add employees

Open **Employees** and add a person manually when you have only a few records to manage. Enter a valid email address and the dimension values you want to use in analysis.

## Import a CSV

<Steps>
  <Step title="Prepare the file">
    Use one row per employee. Keep headers clear and ensure email addresses are unique and correctly formatted.
  </Step>

  <Step title="Match dimensions">
    Use the exact department, job-level, and location values configured in workspace settings.
  </Step>

  <Step title="Import and review">
    Upload the file, review validation feedback, then check the roster before creating a survey audience.
  </Step>
</Steps>

## Maintain the roster

* Correct bounced or mistyped email addresses.
* Update dimension values when employees move teams.
* Remove or exclude people who should not receive a future invitation.
* Review pulse opt-outs before assuming every employee will be contacted.

<Note>
  Updating an employee after an invitation is created does not necessarily change the demographic snapshot already associated with that survey response flow.
</Note>

<AccordionGroup>
  <Accordion title="Why did an import row fail?">
    Check required fields, email formatting, duplicate records, and whether dimension values match your workspace configuration.
  </Accordion>

  <Accordion title="Can a pulse participant unsubscribe?">
    Yes. Pulse invitations include a program-specific unsubscribe route. The employee can opt out of that program without changing unrelated surveys.
  </Accordion>

  <Accordion title="Does importing employees send an email?">
    No. Emails are sent when you publish or distribute a survey through an invitation workflow.
  </Accordion>
</AccordionGroup>